Invoice example

You can open this same sample in the invoice maker, change the lines to match your job and download it as a PDF.

The business name is the largest thing on the page after the word Invoice. Under it come the address, the phone and the email. A customer who has a question should not have to search for how to reach you.

Invoice # 1001 is the first invoice in a row of numbers. The date is the day the invoice was made. Terms say when payment is expected; here it is due on receipt, which is common for a home visit.

The customer's name, the address, a phone number and an email. On a job at a rental or for a family member, the person paying and the address of the work can differ, and both belong here.

This is the part people read. Each line has a description, a quantity, a rate and an amount.

• Drywall repair, about 2 x 3 ft: a flat price for a defined job, with its size and what it included.
• Labor: fence gate repair (hours): 2.5 hours at an hourly rate. Hours sit in the quantity column.
• Gate hinge set: a part, on its own line.
• Patch kit and paint: materials for the first job, apart from its labor.

Two jobs were done in one visit, and the customer can see what each one cost.

The amounts add up to the total. If there were a discount, sales tax or a deposit already paid, each would have its own row between the lines and the total, so the customer can follow the arithmetic.

A notes line, such as what you would look at on the next visit, and the ways you take payment. Both are worth adding to your own.

There is a filled-in sample for each trade in the invoice templates, and the same for estimates. For a sample by the kind of work, see the repair invoice template and the labor invoice template. For the steps behind an invoice, read how to make an invoice.