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A filled-in labor invoice you can change in your browser and download as a PDF. Start from this sample or from a blank invoice.
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Bright Crew Co.
174 Example St, Suite 2
Anytown, ST 00000
(555) 555-0174
office@brightcrew.example
Bill to
Marcus Delaney
263 Example St
Anytown, ST 00000
(555) 555-0184
marcus.delaney@mail.example
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor, lead (hours) | 8 | $70.00 | $560.00 |
| Labor, helper (hours) | 8 | $40.00 | $320.00 |
| Materials: lumber and fasteners | 1 | $212.40 | $212.40 |
| Dump fee | 1 | $45.00 | $45.00 |
Every name, address and number in this sample is made up.
A labor invoice bills time. It shows who worked, for how many hours and at what rate, and then whatever was bought for the job.
In the notes, write the days worked and what was done on each, in a line or two. Keep the receipts for materials in case the customer asks.
Where labor paperwork goes wrong: hours with no dates. Put the days in the notes or in the line itself, so the customer can match the hours to what they saw.
A time and materials invoice is a labor invoice with the materials added. The customer pays for the hours worked at an agreed rate and for the materials used. It suits work where nobody can know the full scope at the start. Agree the hourly rates before the work, tell the customer when the hours pass what you expected, and list the materials one by one.
A labor invoice is only as good as the record behind it. Write down the start and the end of each day while you are on the job, not at the end of the week. Note who was there and what was done. When the invoice goes out, the hours on it match your notes, and a question from the customer takes a minute to answer.
List the hours in the quantity column and your rate next to it, one line per person or per role. If the customer supplied all the materials, say so in the notes.
For a job of several days it helps. Put one line per day, or keep one line for the total and list the days in the notes.
Give the helper a separate line with their own hours and rate. The invoice adds the two lines.
An invoice for the hours worked at an agreed rate plus the materials used, each listed on its own line.
That is your policy. If you charge it, agree it before the job and show it as its own line.
Pick one way and use it on every job, such as to the quarter hour, and tell the customer before the work. Write hours as a decimal: 1.5, not an hour and a half.
Yes. Put the flat-price work on its own line with a quantity of one, and the hourly work on another line with the hours and the rate.
One line for each rate. If three helpers work at the same rate, add their hours together on one line and say in the notes how many people were there.
What an invoice has to show can differ by state, so check what applies where you work. This is general information, not tax or legal advice.
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