Free pool service invoice template

Put the regular service on one line with the dates it covers. Repairs and parts go on separate lines.

• your business name, phone and email
• your customer's name and the address of the job
• an invoice number and the date
• each service and each part on its own line, with quantity and rate
• any discount, tax and deposit already paid
• the total, and how and by when to pay

What an invoice has to show can differ by state, so check what applies where you work. This is general information, not tax or legal advice.

Pool service is weekly visits plus the occasional repair. The invoice shows the visits, and each repair and part on its own line.

Regular service

The number of visits in the quantity column and your price per visit.

Work outside the routine

A filter cleaning, on its own line.

Parts

A cartridge, an O-ring: one line each, even the small ones.

In the notes, write the dates of the visits and the readings you took, as plain numbers.

Where pool paperwork goes wrong: repairs folded into the monthly service. Keep the regular visits on one line and every repair apart, so the customer sees what the month costs without them.

A pool invoice reads best when the month can be checked at a glance. Put the weekly visits on one line, with the number of visits in the quantity column and your price per visit, and write the dates they cover in the description. A filter cleaning or a pump repair is a different kind of work, so it gets its own line, and so does every part, from a cartridge to a small O-ring. If you add chemicals or supplies, list them as their own line or say they are included in the visit price. The readings you took go in the notes as plain numbers with the date.