Free contractor invoice template

A contractor invoice has one job: show the customer what was done, what it took and what is owed, so it can be paid without a phone call.

Labor

What the work was and the hours it took, or a flat price for a defined piece of work. Name the part of the house.

Materials

One line per material with a quantity, so the customer sees what was bought for the job.

Small materials

Fasteners and similar items can share one line.

Disposal

Hauling away and dump fees get their own line. They are real costs, and customers accept them when they can see them.

In the notes, write what was not part of this invoice and what you would do next, in plain words.

Where contractor paperwork goes wrong: one line that says repairs, with one number. Six months later nobody can say what it covered. Name each piece of work and keep labor apart from materials.

Need a construction invoice you can print? This contractor template is free with no sign-up. Change the sample lines to fit your job, such as labor by the hour, each material with its quantity, and disposal on its own line, then download the PDF and print it, or take the Word or Excel version if you would rather edit it there. For work that runs in stages, say in the first line which stage the invoice covers and show what was already paid, so the balance is clear.

On a job that runs for weeks, many contractors invoice in stages: a deposit, a payment at a named point in the work, and the balance at the end. Say in the first line which stage this invoice is for, and show what was paid before, so the balance is clear. Some states limit deposits and payments taken before the work is finished on certain kinds of work, so check yours before you set them.